By Aarthi Elizabeth
Behind every successful business is an effective Human Resource department. They ensure that your goals are reached by engaging your company's most important asset-your People!
The HR staff is responsible for hiring the right candidate, managing employee details, tracking time, handling employee benefits, measuring employee performance and much more. If you run a small or medium sized business, the use of an HR software for these activities might seem expensive. In reality, it's not!
Automating your HR can help you save time and money in a lot of ways.
1. Make your first impression count
Recent research indicates that an employee decides to stay or leave an organization in the first 90 days. In Fortune 500 companies alone it has been estimated that close to 50% of the outside hires quit in less than 2 years.
On boarding ensures minimal attrition. However, it includes many forms, induction programs, salary contracts, IT system allocations and new hire training. With automation, you can structure workflows to trigger multiple actions. For instance, automatically send out requests for IT equipment, ID cards and provide employees access to directly add or edit their personal data. This streamlines new hire on boarding and reduces the time taken to induct a new employee.
2. Spend less time, tracking time
An HR manager who wastes time looking through time-log spreadsheets, files or emails might end up doing nothing else but that! An average manager spends more than 3 hours a week just sorting out employee time sheets.
Automation tools help in tracking and calculating employee time, running it through approvals and sending it to payroll or billing. This can also be done in real-time and by configuring multi-level approvals. Time is not just saved, but is made productive.
3. Make time-off requests quick and easy
Some organizations still manage their leave requests through traditional means – emails, word of mouth and sometimes even sticky notes. Now, what if the managerial hierarchy demands approval at multiple levels? Or HR gets left out from the application and approval emails? The entire process becomes time consuming with loads of untraceable requests and approvals.
This is why 50% of the global HR workforce today, prefer automated time-offs to update employee records instantly. This can be managed through mobile HR apps as well. Now, that's automation for you!
4. Empower your employees
Every employee has different requirements. Some travel and have to apply for travel requests and submit expense reports. Others may contact the HR constantly to update their personal and professional information. As an organization grows there will be more and more employees that require HR assistance. Managing hundreds of changing employee data and other requests manually can be difficult.
Nowadays, HR systems let employees manage all these activities themselves. For instance, an employee applies for an internal training directly on the HR system. HR can create a workflow to automatically add the training details to the employee record when it is completed. This way the employee is empowered and the HR burden is reduced tremendously.
5. Interact with any third-party system
Automation is key to third party integration. With the help of APIs (Application Programming Interface) and Webhooks, information can be easily exchanged and communicated to any third party application. For example, when a travel expense record is approved an instant notification will be sent to the accounting software to process the reimbursement. It is also useful in cases where organizations use more than one system to manage their HR activities.
Automating your HR department helps reduce the strain on your HR personnel, increase productivity and improve employee participation. Companies all over the globe are increasingly adopting HR automation tools to keep their employees ticking and bring them closer to the organizational goals. It's time you do too.
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