Day 1: Introduction to Conference Planning

• Understand the purpose and types of conferences
• Define objectives, outcomes, and success criteria
• Identify target audiences and key stakeholders
• Develop a conference theme and content focus
• Create an initial planning checklist and timeline

Day 2: Designing the Conference Programme

• Build a clear and engaging agenda structure
• Select and coordinate speakers, panels, and moderators
• Incorporate interactive elements to boost delegate engagement
• Plan supporting materials and delegate packs
• Align content delivery with audience expectations

Day 3: Logistics, Budgeting and Venue Management

• Choose the right venue and manage venue contracts
• Coordinate catering, technology, signage, and accessibility
• Create and manage conference budgets effectively
• Work with suppliers and negotiate service agreements
• Plan for contingency and risk management

Day 4: Marketing, Registration, and Delegate Engagement

• Promote the conference through digital and traditional channels
• Manage registration processes and delegate communication
• Design event branding and marketing materials
• Use technology for check-in, apps, and feedback collection
• Plan for VIPs, sponsors, and exhibitor coordination

Day 5: Conference Execution and Post-Event Evaluation

• Manage on-the-day operations and team coordination
• Monitor event flow, timing, and issue resolution
• Conduct post-event reviews and gather feedback
• Measure event success against initial objectives
• Develop a template for continuous improvement in future events